Updating your company details online ensures your legal records match your current business operations in Kenya. The Business Registration Service (BRS) portal on eCitizen allows company directors to modify particulars, change names, or re-link manual certificates digitally.
Filing an online update on the BRS portal is mandatory whenever official company particulars change. Keeping these details current prevents legal penalties and avoids compliance issues when applying for government tenders or opening corporate bank accounts.
When Do You Need to Update Certificate of Incorporation?
- Change of Company Name: Necessary when transitioning to a new brand identity, which requires formal board approval and BRS name reservation clearance.
- Change of Directors or Shareholders: Required when appointing new company officials, registering director resignations, or transferring corporate shares.
- Registered Office Address Changes: Essential when moving physical office locations, updating official postal addresses, or changing contact details.
- Linking Legacy Companies: Required for digitizing older company registrations processed manually before eCitizen was established.
Required Documents for Updating Particulars
Before starting your application on eCitizen, ensure all supporting documents are scanned clearly in PDF format. Incomplete or illegible attachments will lead to application rejection by the Registrar of Companies.
- Signed Board Resolution approving the specific company modifications.
- Copy of Certificate of Incorporation or recent Official Search (CR12).
- Valid National ID Card or Passport copies and KRA PIN certificates for all active and incoming directors.
- Duly completed and signed statutory CR forms (such as Form CR6, CR8, CR15, or Share Transfer Form).
- Recent passport-sized color photographs of updated company officials.
Official BRS Statutory Fees Schedule
All statutory fees are paid directly on eCitizen via M-Pesa or bank transfer during checkout. Review the official Registrar of Companies fee structure below before submitting your request:
| Update Service Type | Statutory BRS Fee (KSh) | Statutory Form / Document Issued |
| Change of Company Name | KSh 4,000 | CR15 & CR19 / Certificate of Change of Name |
| Change / Removal of Directors | KSh 550 – KSh 950 | Form CR6 / CR7 |
| Change of Registered Physical/Postal Address | KSh 550 | Form CR8 / CR16 |
| Change / Appointment of Company Secretary | KSh 550 | Form CR10 / CR11 / CR13 |
| Updated Official Search (CR12) | KSh 650 | Official CR12 Certificate |
| Change of Business Name Particulars | KSh 400 – KSh 800 | Form BN4 / Form BN5 |
Note: eCitizen levies a nominal convenience fee of KSh 50 to KSh 100 during checkout.
Step-by-Step Online Application Process
1.Log into eCitizen and Open BRS:Access the official Companies Registry portal.
Access the eCitizen platform (ecitizen.go.ke) using your account credentials. Navigate to the Business Registration Service (BRS) dashboard from your services list.
2.Locate Your Registered Entity:Select the corporate entity you wish to edit.
Click on My Businesses to view your linked corporate entities. If your company is not listed, use the Link Business option to connect your legacy registration first.
3.Select ‘Maintain Company’:Access the modification services menu.
Click View next to your company name, then click on the Maintain Company button. Choose the specific modification category, such as Change of Officials, Change of Address, or Change of Name.
4.Enter New Details and Attach Documents:Upload resolutions and statutory forms.
Fill in the updated information accurately in the provided fields. Upload your signed board resolutions, statutory CR forms, and identification documents in PDF format.
5.Pay BRS Statutory Fees via M-Pesa:M-Pesa paybill and card options available.
Review your submitted information for accuracy and proceed to the payment checkout page. Pay the required statutory fee via M-Pesa using the prompt provided by eCitizen.
6.Wait for BRS Review and Approval:Download updated documents once approved.
BRS officers will review your submission for legal compliance. Once approved, you can download your updated Official Search (CR12) or official confirmation letter directly from the portal.
Need Assistance Updating Certificate of Incorporation Online?
Navigating eCitizen BRS forms, drafting board resolutions, and fixing document rejections can be time-consuming. JO-TECH Cyber provides fast, reliable eCitizen and BRS business updating services in Kenya.
Reach out to our team today for expert assistance:
- Call / WhatsApp: +254710200886
- Email: info@jotechcyber.co.ke
