A petty cash voucher is a small document used to record payments made from a company’s petty cash fund. Petty cash is usually kept for minor expenses such as office supplies, transportation, refreshments, or small reimbursements.
What is Included in a Petty Cash Voucher?
A well-designed petty cash voucher template includes the key details needed to track and verify cash payments. The most common fields include:
1. Voucher Number
A unique reference number used for tracking each transaction.
2. Date
The date when the petty cash payment was issued.
3. Payee Name
The person or vendor receiving the cash.
4. Description / Purpose of Payment
Explanation of what the money was used for.
5. Amount Paid
The total amount taken from the petty cash fund.
6. Receipt Attachment Section
Area to confirm that a receipt or invoice is attached.
7. Approved By
Signature of the manager or authorized person approving the expense.
8. Received By
Signature of the employee receiving the cash.
These fields ensure clear documentation, accountability, and easier reconciliation of the petty cash fund.
Download Petty Cash Voucher Template Word
You can download our free petty cash voucher template in Word format and customize it according to your business needs.
Template Features
- Fully editable Microsoft Word format
- Professional and clean layout
- Ready to print
- Suitable for small businesses and offices
- Easy to customize with your company details
Use this template to quickly create a standardized petty cash tracking system for your organization.
FAQs
What is the purpose of a petty cash voucher?
The purpose of a petty cash voucher is to record small cash payments and maintain accountability for money taken from the petty cash fund.
Who prepares a petty cash voucher?
Usually, the cash custodian or finance staff prepares the voucher when issuing petty cash to an employee.
Is a receipt required for petty cash transactions?
Yes. A receipt or invoice should be attached to the petty cash voucher to provide proof of the expense.
Why are voucher numbers important?
Voucher numbers help track transactions and prevent duplicate records, making it easier to reconcile petty cash.
Can petty cash vouchers be used by small businesses?
Yes. Petty cash vouchers are widely used by small businesses, offices, schools, and organizations to manage minor expenses.
Who issues a petty cash voucher?
A petty cash voucher is usually issued by the petty cash custodian, who is responsible for managing the petty cash fund.
Also see: Delivery Note Template
Conclusion
A petty cash voucher is an essential document for managing small business expenses and maintaining proper financial records. It ensures transparency, prevents misuse of funds, and makes petty cash reconciliation easier.
Using a ready-made petty cash voucher template in Word allows businesses to quickly implement a simple and reliable petty cash management system.
Download the template, customize it with your company details, and start keeping accurate records of your petty cash transactions today.
