A car sale agreement is a legally binding document between a seller and a buyer that explains the terms and conditions of selling a motor vehicle. It serves as proof of the sale and protects both sides in case of disagreements later.
In Kenya, having a written sale agreement is especially important when transferring ownership through the NTSA TIMS portal and ensuring both buyer and seller understand their responsibilities.
Download Car Sale Agreement Template
Below is a car sale agreement template you can use for private sales in Kenya. You can edit or print it in Word document format:
What is Included?
A thorough car sale agreement sample should include:
🔹 1. Parties Involved
- Full names of both buyer and seller
- ID or passport numbers
- Contact addresses and phone numbers
This ensures clarity on who is transferring and receiving ownership.
🔹 2. Vehicle Details
- Make and model
- Year of manufacture
- Registration number
- VIN (Vehicle Identification Number)
- Engine number and mileage
Accurate vehicle information protects both parties from disputes about what was sold.
🔹 3. Sale Price and Terms
- Total purchase price
- Payment method (cash, bank transfer, M‑Pesa, etc.)
- Deposit and balance due dates
This section makes it clear how the money will be paid.
🔹 4. Condition and Warranties
Most private sales include an “as‑is” clause, meaning the car is sold without warranties unless stated otherwise.
🔹 5. Ownership Transfer
In Kenya, the seller should commit to assisting with the NTSA transfer (logbook) after full payment.
🔹 6. Signatures
Finally, both parties (and optional witnesses) sign and date the document to make it legally enforceable.
How to Write a Car Sale Agreement
Writing your own car sale agreement doesn’t have to be complicated. Follow these steps:
1. Use a Template
Start with a trusted car sale agreement template so you don’t miss key parts.
2. Fill in Buyer & Seller Details
Clearly state names, ID numbers, and current addresses.
3. Describe the Vehicle
Include make, model, year, VIN, engine number, and registration.
4. Set the Price and Payment Conditions
Write the total price in Kenyan Shillings, how it will be paid, deposits, and due dates.
5. State Vehicle Condition
Write whether the car is sold “as‑is” or with any specific warranties.
6. Include Legal Clauses
Add sections about liability after sale, dispute handling, and governing law.
7. Sign
Both parties sign, and if possible have witnesses sign too.
Also see: Car Lease Agreement Templates
FAQs
Q: What is a purchase and sale agreement for a car?
A purchase and sale agreement for a car is another name for a car sale agreement — a contract outlining all the terms of selling and buying a vehicle.
Q: Is a car sale agreement legally binding?
Yes, once signed by both parties and properly filled out, it becomes a legally binding contract that can be used as evidence in court if there’s a dispute.
Q: Why is a vehicle sale agreement important?
It protects both buyer and seller by documenting the terms, reducing risk of fraud or misunderstandings.
Q: Can I use a car sale agreement sample for any vehicle?
Yes — a vehicle sale agreement sample can be adapted to cars, vans, pickups, or other private motor vehicles. Just make sure to include accurate details for the specific vehicle.
Q: Do I need witnesses when signing?
Having witnesses sign can add an extra layer of legal protection, although it’s not always mandatory — it depends on local requirements.
