An employment agreement form in Kenya is a written contract between an employer and an employee that outlines the terms and conditions of employment.
It is governed by the Employment Act 2007, which requires employers to provide written contracts for employees working more than 3 months.
Download Employment Agreement Form
What It Contains
A standard employment agreement form in Kenya includes:
- Employer details (name, address, contacts)
- Employee details (full name, ID number, address)
- Job title and duties
- Start date of employment
- Contract type (permanent, fixed-term, casual, probationary)
- Salary/wages and payment frequency
- Working hours
- Leave entitlement (annual leave, maternity/paternity leave, sick leave)
- Probation period (if applicable)
- Notice period for termination
- Statutory deductions (PAYE, NSSF, SHA/SHIF, NHIF if applicable)
- Signatures of both parties
Why It Is Important
- Protects both employer and employee
- Provides legal evidence in case of disputes
- Clarifies expectations and responsibilities
- Ensures compliance with Kenyan labour laws
Is It Mandatory?
Yes.
Under the Employment Act:
- Contracts longer than 3 months must be in writing.
- Casual employment can be verbal but may convert to term contract if it exceeds legal limits.
Types of Employment Agreements in Kenya
- Permanent contract
- Fixed-term contract
- Casual employment agreement
- Internship/Apprenticeship agreement
- Part-time contract
Tips for Using The Template
- Job Descriptions Matter: Avoid vague roles. Clearly list the “Deliverables” so you have a basis for performance reviews.
- Digital Copies: Store a scanned copy of the signed agreement on your cloud (or your Jotechcyber PWA) so it’s accessible during inspections.
- Update Regularly: As the gazettes new minimum wages or tax laws, ensure your templates are updated to reflect the current year’s rates.
Also see: Termination Letter Template
